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Expense Reports

Travel

The Simmons Travel policy may be found here.

Workday allows for a pre-approval before you travel which is recommended for any travel with projected expenses of $5,000 or more. Before you travel, check with your supervisor to confirm if you are required to submit a pre-approval. The process to obtain pre-approvals through Workday is through the Spend Authorization functionality. Once this pre-approval has been processed, the funds to your budget will be encumbered. 

Here are the following methods of getting information about how to Request a Pre-approval for Travel:

  1. Click here to view video
  2. Click here to read documentation

After you travel, an expense report should be submitted within 30 days in the Workday system. Please make sure you have a PDF file of all receipts before you enter the information into the Workday system.

Here are the following methods of getting information about how to submit an expense report:

  1. Click here to view video
  2. Click here to read documentation

For employees who need to travel on Simmons business, please request a college issued credit card per the Simmons CollegeCredit Card and Business Expense Reimbursement Policy.

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